TL;DR: SF2 is School Form 2, the Daily Attendance Report of Learner — the per-class attendance record kept by the class adviser. It is generated from DepEd's Learner Information System with learners' names already loaded, cannot be edited outside that system, and is submitted to the school head, where it feeds SF4, the monthly learner movement and attendance report. Under the current assessment order, attendance is no longer just bookkeeping: roughly twelve absences is a documented trigger for intervention.
Most people meet SF2 as a filename. This explains what it is for, where it comes from, and why the numbers on it now do more work than they used to.
What SF2 Is
DepEd Order No. 11, s. 2018, Guidelines on the Preparation and Checking of School Forms, gives it a one-line definition:
"School Form 2 (SF2) Daily Attendance Report of Learner — A list of the learners' daily attendance"
You will also see it written as the Learner Daily Attendance Report, which is the wording used in the more recent DepEd Order No. 006, s. 2025. Same form.
It sits next to its close relative, SF1:
| Form | What it records |
|---|---|
| SF1 — School Register | The learners officially enrolled and attending classes |
| SF2 — Daily Attendance Report of Learner | Whether each of those learners was present on each school day |
| SF4 — Monthly Learner Movement and Attendance | The monthly consolidation: transfers in and out, school leavers, attendance |
So SF1 answers who belongs to this class, SF2 answers who was here today, and SF4 rolls the month up for the school. Our full guide to DepEd school forms covers SF1 through SF10 in one table.
Where the Form Comes From
This is the part that surprises people who expect a blank template.
SF2 is system-generated. Under DO 11, s. 2018, after the class adviser encodes learner information into the Learner Information System (LIS) at the start of the school year, the adviser generates SF1 from their own system account, and then, in the order's wording, "shall also download SF2 from the LIS with pre-loaded names of learners."
The form arrives with the class list already on it, in a fixed order. And it is meant to stay that way:
"Electronic forms pre-loaded with learner information and their general averages downloadable from the LIS are not subject for editing manually or outside the LIS. Any correction shall be done in the SF1 and eventually in the Learner's Profile module in the LIS. Print layout, order or arrangement of the list of learner's names should likewise not be edited. The format and content of system-generated SFs are considered final and official."
Two practical consequences follow. Commercially sold electronic school forms are not recognised or accepted. And to prove a form really came from the system, the school's designated LIS or ICT coordinator is required to sign or initial each one.
The LIS itself is a DepEd system used by school personnel, not a parent-facing service, and we are not a government portal: if you need the official site, go through DepEd's own pages rather than any third-party link. The learner reference number that ties a child to that system is covered in our LRN guide.
Who Handles It, and When
The class adviser records attendance and forwards SF2 to the school head "for assessment and consolidation, and to serve as reference for the consolidated report on monthly movements of learners as required in SF4."
The school head consolidates and is accountable for the school's reporting.
The Schools Division Office checks it once a year. Under the same order, each SDO forms a Division Checking Committee, and for graduating and moving-up grade levels the February SF2 and SF4 are the copies used during checking. The committee validates the cumulative number of school leavers and learners who transferred out by cross-checking SF1 and SF2 for each section or grade level. Our explainer on what a Schools Division Office does covers how that committee is composed.
That cross-check is the reason SF2 accuracy matters beyond the classroom. A learner who has quietly stopped attending shows up first as a pattern in SF2, then as a number in SF4, and eventually in the division's count of school leavers. The attendance sheet is where the national dropout statistic actually begins.
Is SF2 Still a Teacher's Job?
Yes, and this was reviewed recently. DepEd Order No. 006, s. 2025, Guidelines on the Streamlining of School Forms and Reports Accomplished by Teachers, was issued to cut teacher paperwork, following the removal of administrative tasks under DO 002, s. 2024 and the workload rationalisation under DO 005, s. 2024. It limits the forms teachers accomplish to those "required for their teacher ancillary tasks and teaching-related assignments."
SF2 survived that review. It appears in the enclosure listing forms tied to homeroom guidance and management, alongside SF1, SF3, SF5, SF5A, SF8, SF9, SF10 and LIS updating. So a class adviser still keeps it; a subject teacher without an advisory class does not.
Why Attendance Now Does More Than Count Days
The current assessment order, DepEd Order No. 015, s. 2026, which took effect in school year 2026-2027, connects attendance to intervention explicitly. Paragraph 70:
"Teachers shall monitor learner attendance and provide timely interventions in coordination with parents or guardians, particularly by the end of Term 1 or when a learner reaches approximately twelve (12) absences. When absences are unavoidable, schools shall provide appropriate remediation and learning support. Learner Progress and Performance Reports issued at the end of each term shall include attendance information."
Three things worth drawing out of that.
The twelve-absence mark is a trigger, not a penalty. The order phrases it as the point at which teachers should be intervening with the family, and it pairs it with a duty to provide remediation and learning support where absences could not be helped. It is not a rule that a learner fails at thirteen.
Attendance is reported to parents every term. It goes on the learner progress or performance report, meaning SF9, the report card, rather than being an internal figure you have to ask for.
Attendance can win an award. Under the same order, the Perfect Attendance Award is given to Key Stage 1 learners who incurred no absences for the entire term, "as reflected in School Form 2 - Learners Daily Official attendance records." The attendance sheet is the evidence base for it.
For Teachers: The Recurring Errors
Drawn from what DO 11, s. 2018 spends its time correcting:
- Do not edit the downloaded file. Not the names, not the order, not the layout. Corrections belong in SF1 and the learner profile module in the LIS, so that the fix propagates instead of creating a mismatch between the printout and the system.
- Keep SF1 and SF2 consistent. The checking committee validates transfers and school leavers by comparing them. A learner marked present in SF2 but no longer in SF1 is exactly the sort of discrepancy the committee is looking for.
- Have the February and March copies ready. Those are the months used in the annual checking for graduating and moving-up levels.
- Get the LIS or ICT coordinator's initials. A form without them can be treated as not system-generated.
- Log absences as they happen, not in a catch-up session. The twelve-absence trigger only works if the count is current, and a reconstructed attendance record helps nobody in a case conference.
For Parents: What You Can Reasonably Ask
SF2 covers an entire class, so it is not handed out. What you can ask for is your own child's record and what the school proposes to do about it:
- The current absence count, and whether the school treats any of them as excused.
- Whether the twelve-absence threshold has been reached, and what intervention was offered.
- What learning support is available for missed lessons. The order requires schools to provide remediation where absences were unavoidable.
- Whether attendance is affecting anything else. Attendance itself does not decide promotion, which turns on final grades; if you are worried about that, our guide on when a learner repeats a grade covers the promotion rules.
Sources
- DepEd Order No. 11, s. 2018 — Guidelines on the Preparation and Checking of School Forms (official issuance page)
- DepEd Order No. 006, s. 2025 — Guidelines on the Streamlining of School Forms and Reports Accomplished by Teachers (official issuance page)
- DepEd Order No. 006, s. 2025 — full text PDF, including the enclosures listing forms accomplished by teachers
- DepEd Order No. 015, s. 2026 — Revised Guidelines on Classroom Assessment, Grading System, and Awards and Recognition, covering attendance monitoring and the Perfect Attendance Award
- SchoolFinderPH — DepEd School Forms Explained: SF1 to SF10
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